Job Information
University of Utah Contract Administrator in Salt Lake City, Utah
Details
Open Date 05/17/2024
Requisition Number PRN38582B
Job Title Manager, Program(s)
Working Title Contract Administrator
Job Grade F
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
M-F, 8am-5pm, depending on departmental needs. Hybrid work schedule available with some in office work. Allowance to work fully remote may be available.
This position has the ability to telework remotely for a portion of each week. An employee hired into this role will be responsible for providing space, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus Telecommuting Agreement while working remotely.
VP Area President
Department 00366 - Purchasing - Campus
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $75000.00
Close Date 08/17/2024
Open Until Filled No
Job Summary
Are you interested in helping others? Do you like to make sure things are done right, and people are treated fairly? Do you want to see the U become an even greater place for students and advancements in research and development? Come work for the Purchasing & Contracting Team at the U!
The University of Utah is not only the flagship institution in the state, but it is one of the largest employers as well. This means that there are incredible opportunities when you come work for us. Here in procurement, we value employees. We not only provide great work-life balance, we have remote working, and incredible professional development opportunities. If you are interested in pursuing a degree, you get reduced tuition for you and your immediate family! We have an internal certificate program and work with national procurement organizations on courses and certifications.
Our team enjoys working together and accomplishes amazing things. Some of our guiding principles, are that we are all on the same team (we help and support one another and the campus) and we find a legal way to say yes (you can get creative in solving new challenges).
Come see how you can leave your mark on the state!
Under minimal supervision, responsible for planning, administrating, organizing, directing and/or controlling all aspects of state, federal, competitively bid and commercial contracts that may be associated with highly visible programs and departments within the University of Utah, such as university wide contracts. Administration includes fixed priced bids and proposals that results in a contract, service and maintenance contracts, state, federal, and other inter-local/governmental contracts. Interprets procurement policies and laws to ensure actions are in accordance with University policies and the State of Utah State Procurement Code.
Responsibilities
Monitor implementation of university and/ or departmental contracts.
Work with buyers and departments in the development of strategic sourcing opportunities that may result in a university-wide contract(s).
Provide guidance and instruction to ensure compliance with state, federal, and local authority contract requirements, procedures, regulations and good business practices.
Provide assistance as directed with negotiating vendor terms and conditions. Provide contract documents for legal review and total day-to-day compliance and administration of resultant contracts.
Acts as a liaison to proactively engage with internal departments, customers, stakeholders and suppliers to process contract renewals, extensions and cancellations or terminations.
Review procurement policies, laws, guidelines, requirements and codes to ensure that actions taken are in accordance with University policies and state or federal laws.
Management of day-to-day contract administration
Monitor contract performance by developing university wide procedures to ensure compliance with contractual requirements and all local and federal government regulations.
Review and recommend appropriate course of action for sophisticated and strategically sourced contracts.
Ensures that all required documents such as bidding documents, pricing schedules, insurance certificates, bonding requirements, renewal, extensions, terminations and other required documents are maintained within the contracts management system.
Maintain contract files according to university, state and federal retention schedule requirements.
Acts as a liaison between vendors and departments and advises departments on contracting processes.
Provide training and guidance to university staff and departments.
Provide oversight of the contract management software system.
This position manages and coordinates multiple contracts throughout the university that are large in scope. Candidate will be responsible to resolve contracting issues and problems that may result in a delay in delivery of desired goods and services.
The candidate must have the ability to interface with a myriad of internal and external customers and to promote compliance to all University policies and procedures and relevant federal and state laws.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master’s degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Bachelor’s degree in Business Administration, Accounting, Finance or Supply Chain Management may be preferred, plus two years of direct contracting experience. Proven ability to analyze information and draw conclusions by applying risk analysis techniques and successfully negotiate with others required. Demonstrated human relations and effective communications skills also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.