Job Information
The University of Texas at Arlington Assistant Director of Stewardship Events in Arlington, Texas
Assistant Director of Stewardship Events
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05342P
Position Title Assistant Director of Stewardship Events
Department VP Development
Location Arlington
Job Family Executive/Administration
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Will require frequent local travel and evening and weekend hours.
Use of a personal vehicle for work-related local travel.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
The Assistant Director of Stewardship Events is responsible for event planning, logistics and execution; supervision of office operations including data integrity and workflow for a variety of University Stewardship Events. The Assistant Director will work closely with Donor Relations to assist in tracking scholarship recipients and creating events to steward scholarship and other donors. Reports to the Assistant Vice President for University Events in the development and execution of UTA’s events, partnerships, and promotional programs. The Assistant Director will also assist in the planning of additional University events.
Essential Duties and Responsibilities
Works closely with Donor Relations and Endowment Compliance to develop and implement a system to track scholarship recipients and work with student recipients to create meaningful thank you contacts with donors.
Plans and implements events to steward scholarship donors and connect them with students.
Assist with logistics and arrangements for the Maverick Speaker Series, including input into planning and production.
Assists in managing fiscal responsibility for events related to the purchase and procurement of marketing materials, floral, décor, catering, etc.
Solicits bids from vendors and facilitates appropriate contract routing.
Attends stewardship and other university events as needed to ensure smooth operations, assist with logistics, troubleshoot, and serves as liaison between facilities staff, event hosts, and guests.
Enhances guest experience by providing high-level hospitality and using great attention to detail.
Assists with the coordination of various communications including the creation, proofing, and ordering of media, print, and online event promotion.
Assists with invitation design, ordering, and distribution.
Maintains detailed records of events including tracking in the database records of contacts, RSVPs/responses, and attendance.
Performs other duties as assigned.
Minimum Qualifications
Bachelor’s degree with three (3) years of related of work experience in event planning or related work experience at a level comparable to the needs of the position.
Advanced knowledge using office technology, including Microsoft tools (Outlook, Excel, Word, and TEAMs), Adobe software, email, and the Internet.
Preferred Qualifications
- Previous higher education experience in planning and executing community and presidential events.
Knowledge, Skills and Abilities
Knowledge of standard media reproduction and electronic publishing techniques.
Excellent written, verbal, and interpersonal communication skills.
Excellent analytical, organizational, and time management skills.
Exceptional project management and time management skills.
Highly organized and results-driven.
Accountable with the ability to handle high pressure, last-minute, urgent requests.
Positive attitude and high degree of professionalism and customer service.
Professional critical thinking skills and solution-orientation approach.
Detail-oriented with high attention to follow through, excellent internal and external customer service.
Ability to manage several projects simultaneously and to take initiative with new projects.
Ability to complete all physical tasks as needed.
Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*What is the highest level of education attained?
GED
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
PhD or equivalent
*How many years of related work experience in event planning or related work experience?
0 to 2 years
3 to 4 years
5 to 6 years
7 or more
*How many years of experience do you have working in higher education university development environment?
None/less than 1 year
1 to 2 years
2 to 3 years
4 to 5 years
6 or more years
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
The University of Texas at Arlington
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